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For sports organizations juggling dozens or even hundreds of games every week, managing referees can quickly become one of the most time-consuming and stressful tasks. Between assigning officials, tracking availability, communicating last-minute changes, and handling payments, it’s a logistical puzzle that only gets harder as you scale.

That’s where having the right tool makes all the difference. And in 2025, more assignors and league operators are turning to Refr Sports — the all-in-one referee management platform built specifically to simplify, streamline, and scale your officiating operations.

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Why Managing Referees Manually Falls Apart

If you’re still using spreadsheets, email chains, or text threads to organize your referees, you’ve probably experienced:

Confusion about who’s working which game
Last-minute cancellations that slip through the cracks
Missed payments or payment delays
Referees feeling undervalued or out of the loop

It’s not sustainable — especially when you’re trying to grow.

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What Makes Refr Sports the Best Tool for Referee Management?

Refr Sports was built with the assignor in mind. Here’s how it helps sports organizations manage referees more efficiently, every step of the way:

Smart Assigning

Easily assign officials based on their location, availability, certification level, and preferences. Refr streamlines the entire process, whether you’re filling five games or 500.

Availability Tracking

No more guessing who’s free. Referees can set their availability in advance, and the system only shows you options that actually work.

Easy Communication

Eliminate the annoyance of long email threads and scattered group texts. Refr’s in-platform messaging and notification tools ensure that everyone sees the right info at the right time.

Schedule Management

Update, cancel, or reschedule games in real-time with immediate alerts to affected referees. Everyone stays in sync, even when the schedule shifts.

Payment Tracking

Track payments and mark assignments as paid. Some assignors even integrate pay schedules directly into the platform for full visibility.

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Trusted by Assignors Across Sports

Whether you’re managing officials for soccer, flag football, basketball, baseball, or hockey, Refr Sports is built to handle multi-sport complexity. Assignors love how intuitive it is to use, and referees appreciate the transparency it provides.

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Final Thoughts

Managing referees doesn’t have to be a daily headache. With the right tool, you can stay organized, reduce stress, and focus on growing your programs — not fighting fires. For assignors and sports organizations ready to operate at the next level, Refr Sports is the modern solution built to match your ambition.

Ready to manage your referees with less chaos? It starts with the right tool.

TestimonialS

Why Assignors Choose Refr Sports

"Referees get paid directly through the platform"

"Referees get paid directly through the platform, relieving me and my sports organizations of the burden of handling payments and tax forms. Once they use it and see how it works, they're so happy and relieved."

Christine Francis

Kansas City Soccer Assignor

"Their customer support is outstanding"

“Refr Sports' customer service and app differentiate them from the rest! All of our emails, phone calls, and requests were answered very quickly. Their customer support is outstanding.”

Kelli Linnerooth

Minneapolis Baseball Sports Organization Head

"Genuine interest in serving the officiating community"

“After researching many different official’s platforms, we decided to work with Refr Sports because of their genuine interest in serving the sports and officiating community."

Jessie Ward

Spokane Sports

"It just works"

"Refr Sports has made things so much easier. The payment process is streamlined, everything is trackable, and officials love the app. Once the word got out, we doubled the number of officials signing up to use the platform. It just works."

Dennis Barela

Behind the Flag | Dream Big Officials

"Helped me schedule my entire season in less than 2 hours "

“The system helped me upload and schedule my entire season in less than 2 hours time! The fee we pay is more than worth it. Switching to Refr has made a night-and-day difference for our organization.”

Megan Jacobson

Catholic Athletic Association

"They’ve been hands-on and supportive from the beginning"

"My league is small, but Refr and their team have given me plenty of attention in helping me get started and feel confident using the system. They’ve been hands-on and supportive from the beginning, and the platform continues to run smoothly."

Steve Gatesman

Arkansas Soccer Assignor

"It makes getting paid super convenient"

"I love tracking my earnings through the mobile app. It makes getting paid super convenient. The new mapping feature has also been a big help!"

Dawson Weleski

Baseball Umpire

"It has eliminated time spent on taxes"

"The billing process has made my officials extremely happy due to the consistency and ability to track it on their phones. It has also saved me a ton of time on the invoicing side and eliminated my time spent on taxes"

Joe Kulas

MinnDak Officials

"I’m telling every assignor I know"

"Refr is something you really need to look into. It’s so much easier than the alternatives, and everyone appreciates what you’re doing with payment automation."